Room-level rent tracking
Track per-room rent, not per-property. AI payment matching with confidence scores so you know which bank transaction pays which room.
Open Banking · GoCardless
HMO management for the UK
Run your HMO portfolio without the admin tax.
The calm back office for UK landlords and letting agents. Typically 60% cheaper than CoHo, with the API and integrations they will never build.
14-day trial. 15-minute setup. Import your CoHo data on day one.
app.thelettingdesk.comSample data
Rent collected · June 2026
£11,850
Properties
4
24 rooms across the portfolio
Occupancy
96%
23 of 24 rooms let
Rent arrears
£850
2 rooms outstanding
Recent activity
Rent matched: £650, Monzo
Room 4 · 12 High Street, Bracknell
EICR due in 30 days
24 Station Road, Reading
Deposit protected: TDS
Room 2 · 8a Victoria Way, Woking
New tenant onboarded
Michael Chen · 12 High Street, Bracknell
Expiring tenancies
- In 14 days
Sarah Jenkins
Room 3 · 24 Station Road
- In 28 days
Michael Chen
Room 4 · 12 High Street
- In 45 days
James O'Connor
Room 1 · 8a Victoria Way
Works with
The problem
The admin tax, itemised.
Running an HMO portfolio is not about finding tenants. It is the relentless weekly grind of keeping everything running, and every line of it has a cost.
The Letting Desk settles the whole list, so the only number left is the one you pay us.
- Rent chasingBank statements, every MondayCost today4 hoursevery weekOn The Letting DeskMatched automatically
- Compliance trackingGas, EICR and HMO licencesCost today£30,000in fine riskOn The Letting DeskRenewals 90 days out
- Fragmented communicationEmail, SMS and phone callsCost todayTwice overevery updateOn The Letting DeskOne shared inbox
Everything above, handled in one place£1 per room per month
Product tour
One desk for the whole portfolio
Rent, compliance, maintenance and owner reporting share the same data, so a change in one place updates everywhere and nothing falls through the cracks.
Rent reconciliation
Rent reconciles itself
Payments land and match against the right room automatically through Open Banking.
You can see who has paid and who is in arrears, without touching a spreadsheet.
app.thelettingdesk.com
Rent ledger
Open Banking| Tenant | Status | Rent |
|---|---|---|
| S. JenkinsRoom 2, 24 Station RdMatched by Open Banking | Matched | £650 |
| M. ChenRoom 4, 12 High St | Paid | £725 |
| D. OkaforRoom 3, 24 Station Rd | Paid | £600 |
| L. SmithRoom 1, 8a Victoria Way | Paid | £580 |
4 of 4 rooms reconciled£2,555 collected
Compliance
Compliance stays ahead
Gas safety, EICR and HMO licences are tracked automatically across every property.
Renewal reminders land 90 days out, so a certificate never lapses into a fine.
app.thelettingdesk.com
Compliance
All in date- New certificate loggedEICR24 Station RdRenewed
- Gas safety12 High StValid
- HMO licence24 Station RdValid to 2028
- EPC12 High StValid
Reminders sent 90 days out4 certificates tracked
Maintenance
Repairs move forward
A tenant reports an issue and it moves from reported to resolved on one board.
You approve a supplier quote, the rest are declined, and every step is logged.
app.thelettingdesk.com
Maintenance
Live boardBoiler fault, 24 Station RdResolved
Assigned to PJ PlumbingClosed in 2 days
Leaking tap, 12 High StIn progress
Communal light, 8a Victoria WayReported
Every quote and update logged3 open jobs
Owner statements
Owners get paid, clearly
The week's rent, fees and expenses reconcile and sync two-way with Xero.
Owner statements are generated automatically, with the net figure ready to send.
app.thelettingdesk.com
Owner statement
Synced to XeroThis month, 24 Station Road, Reading
- Rent collected£1,975
- Management fee-£198
- Maintenance-£180
Net to owner£1,597
Statement ready to sendGenerated automatically each monthPDF and CSV
The platform
Six modules. One back office.
Built to work together rather than bolt together. Everything you need to manage a UK HMO portfolio.
Compliance that never lapses
Every certificate for every property, in a traffic-light dashboard. Renewal reminders 90 days out with AI document extraction.
TDS · DPS · mydeposits
Maintenance your tenants actually use
Tenant reports an issue from the portal. You triage, get supplier quotes, approve, done. Every step tracked.
Photos · Supplier updates · Audit trail
Finances Xero can understand
Two-way Xero sync, client money ledger compliant with ARLA rules, and automated owner settlement statements.
Xero
Marketing across SpareRoom
List once, syndicate everywhere. Plus your own white-label marketplace so tenants apply directly to your brand.
SpareRoom
Unified inbox across team and tenants
Email, SMS, in-app, templates, broadcast. One thread per tenancy, not 12 email chains.
Email · SMS · In-app
UK compliance
Built for the UK
HMO compliance is uniquely British and uniquely complex. Every renewal cadence is tracked automatically, so you never miss a deadline or risk a £30,000 fine.
Gas Safety
Annual
EICR
Every 5 years
EPC
Every 10 years
HMO Licence
Every 5 years
Right to Rent
Per tenancy
Deposit Protection
Within 30 days
The alternative
Typically 60% cheaper than CoHo, with a public API.
Room-level rent schedules
SpreadsheetsNo
CoHoYes
The Letting Desk
Yes
AI payment matching
SpreadsheetsNo
CoHoYes
The Letting Desk
with confidence scores
Compliance tracking
SpreadsheetsManual
CoHoYes
The Letting Desk
plus AI document extraction
Public REST API
SpreadsheetsNo
CoHoNone
The Letting Desk
From day one
Zapier integration
SpreadsheetsNo
CoHoNo
The Letting Desk
Yes
Webhooks
SpreadsheetsNo
CoHoNo
The Letting Desk
Yes
Deposit scheme integration
SpreadsheetsNo
CoHoManual upload
The Letting Desk
TDS, DPS, mydeposits
Right to Rent verification
SpreadsheetsManual
CoHoManual
The Letting Desk
Share code and IDV partner
White-label tenant portal
SpreadsheetsNo
CoHoCoHo-branded only
The Letting Desk
Yes
eSignatures
SpreadsheetsNo
CoHo£1 per envelope
The Letting Desk
Included
AST templates supplied
SpreadsheetsNo
CoHoBring your own
The Letting Desk
Yes
Xero sync
SpreadsheetsNo
CoHoYes
The Letting Desk
Yes
GoCardless Direct Debit
SpreadsheetsNo
CoHoYes
The Letting Desk
Yes
Open Banking rent matching
SpreadsheetsNo
CoHoYes
The Letting Desk
Yes
Starting price
SpreadsheetsFree
CoHo£30/mo or £2.50/unit
The Letting Desk
£19/mo
or £1/unitThe maths
See what you would save
60 rooms
With CoHo, you pay
£150/mo
With The Letting Desk, you pay
£60/mo
Your annual saving
£1,080
Includes the public API, deposit scheme integrations, eSignatures and a white-label tenant portal. CoHo does not.
From The Letting Desk team · United Kingdom
When you manage 10 rooms, a spreadsheet works. When you manage 50, it becomes a liability. The formula you wrote six months ago breaks, someone forgets to log a payment, and suddenly you are spending four hours on a Monday cross-referencing bank statements against WhatsApp messages.
We looked at the market and found it divided into two extremes: legacy software that feels like it was built in 2005, and newer platforms that charge per-feature, per-user and per-property until you are paying hundreds of pounds for basic functionality.
We built The Letting Desk to be the calm, capable back office for UK HMOs.
It does the rent chasing, the compliance tracking and the maintenance triage. It connects to your bank, your deposit scheme and Xero. And it costs typically 60% less than the alternative.
H
The Letting Desk team
Pricing
Pay 60% less than CoHo. Get the API they do not have.
One flat rate per unit, with a minimum that makes sense. We do not charge per feature or per team member.
Solo
£19/month
Up to 12 managed units. Single user. Get your admin under control.
- Room-level rent tracking
- Compliance dashboard
- Maintenance and tenant portal
- Single user, up to 12 units
Studio
Most popular£1/unit/mo
£30 minimum per month
For growing agencies and professional landlords. Unlimited units and team users.
- Everything in Solo
- Public REST API and webhooks
- Xero two-way sync
- Zapier integration
- GoCardless Direct Debit
- White-label tenant portal
Scale
Custom
For 200+ unit portfolios. Volume pricing, bespoke onboarding and enterprise SLA.
- Everything in Studio
- Volume pricing
- Bespoke onboarding
- Enterprise SLA
Common questions
Stop chasing rent.
Start running a portfolio.
14-day free trial. 15 minutes to set up. Import your CoHo data on day one.